Exchange Server to Office 365: Can you guess what to consider before migrating your clients?

  • Exchange Server to Office 365: Can you guess what to consider before migrating your clients?



    With Microsoft’s goal to be the one-stop-shop for tech, there are many
    organisations moving to Office 365. Highly in demand, the shift to the cloud
    is ever growing. Especially migrating the Exchange Server to Exchange Online
    in Office 365.

    Though this task might prove to be difficult for some, there are some very
    positive outcomes when migrating from Exchange Server to Exchange Online
    are. These include:

    1. No longer need to invest in the Exchange Server infrastructure
    2. No continuation of additional costs that are associated with the
    Exchange Server

    Yet, if you talk to anyone who has migrated data from the Exchange Server
    over to Office 365, you will come to know it really is a complicated
    process. Why? Even the most straight forward of migrations involve a lot of
    preparation. Likewise, there are steps that should be followed to ensure a
    smooth transition, especially to avoid the risk of losing data.

    Before you help your clients make this switch, here are some things to

    1. Know your clients Exchange Server version:

    The method used for your clients to switch to Office 365 depends highly on
    the current version of Exchange Server that is used. For instance, the
    cutover migrations works best for migrations from Exchange Server 2003
    (along with the latest ones), but this would also involve mailboxes lesser
    than 2000.

    Mailboxes over 2000 can use the Stages migration method. This works great
    for Exchange Server 2003 and 2007.

    If your clients are on Exchange Server 2010, or higher, we advise the hybrid
    configuration, especially if they are interested in maintaining on-premise
    and cloud simultaneously.

    2. Determine the environment:

    In order to have the best possible migration, the Exchange Server should be
    a healthy environment which includes proper deployment. This means before
    you migrate, you need to check the Exchange Server configuration to align
    with the Office 365 Health, Readiness, and Connectivity tool.

    3. Discover what is on-premise:

    When migrating it is always advisable to discover what is on the device
    beforehand. This means taking inventory of current applications to see which
    can be migrated over. Oftentimes there are applications that do not need to
    come with the migration. In this case, they can be left behind or even
    replaced with a Microsoft version.

    4. Check application usage:

    Does your client keep track of what users have which subscriptions? It would
    be very hard to get a definite ‘yes’ to that question. Most businesses have
    no problem purchasing and activating licenses, the issue comes when these
    licenses are forgotten. Checking application usage to ensure active users
    are migrated over is a must before the migration process.

    How can TBSC help during the pre-migration process?

    TBSC is proud of our Smarter solutions for software asset management. We
    have developed a full-proof method to ensure you can provide your clients
    the helpful tools they need to make Smarter choices with their IT.

    Discovery & Inventory – discover what your clients have before migrating to
    the cloud. We can help discover and take inventory of what your clients
    have, generating reports of target opportunities.

    Product Usage – explore what apps are used and not used. Assessing your
    client’s current application usage and can aid your client in determining
    what they need and use in order to move their business to the cloud.

    TBSC helps you stay competitive, up-to-date, and ensures you gain the best
    technology partnerships in order to grow your cloud business. For more
    information please contact a member of our sales team: or visit our website:


    Leave a comment

    Required fields are marked *

    This site uses Akismet to reduce spam. Learn how your comment data is processed.